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An Actionable Guide to Managed Services: What Makes MPS, MNS, & DMS Work for My Business?

Posted by XMC Inc on Jan 9, 2019 9:40:37 AM

If your office is like most, it’s responsible for greater and greater demands every year. Your company’s ability to continue growing largely depends on your office’s ability to keep up.

While there are countless ways your office can do so, one of the most important is simply leveraging managed services.

Making the decision to do so means seeing greater results where some of your office’s most important functions are concerned, without adding more to your budget. These services could easily become responsible for some of your company’s highest ROIs.

There are three versions that have become extremely popular with companies across every industry:

  • Managed Print Services
  • Managed Network Services
  • Document Management Services

Take a moment to learn what they have to offer, and your company could regularly achieve more than ever before without changing any of your essential practices.

What are Managed Print Services?

While much has been made of the “paperless office” over the last decade or so, the truth is that, as far reaching as the Digital Revolution has been, we’re still a long, long ways away from the day when workplaces will be paper-free.

The vast majority of offices couldn’t function for a single day without plenty of paper to help them. Unfortunately, the regular oversight required to fuel an office’s ongoing print needs is time-consuming and costly.

This is where managed print services can make all the difference. It entails outsourcing this oversight to a company that can also deliver replacement materials before they’re needed, so your office is never without the supplies it requires.

At the same time, this kind of oversight also means that the right managed print service provider is also able to keep your company from overspending, amassing supplies that go unused for prolonged periods of time because of a regular ordering schedule that doesn’t accurately reflect the office’s true needs.

What Are Managed Network Services?

No company could hope to compete in the Digital Age without a strong digital infrastructure. Among the most important components is a well-designed and maintained network, one that specifically serves the company’s unique needs.

However, networks are another example of essential assets that, while invaluable, can also siphon off hours of workers’ weeks in order to oversee their operations. This is time that would often be better spent on other activities.

With managed network services, companies like yours enjoy all the benefits of having a full IT staff onsite watching over their digital infrastructure, without the exorbitant costs that go with that kind of team.

These services are completely customizable, too, as every company has their own IT needs. However, most managed network services include some blend of the following:

  • 24/7 monitoring and maintenance of your company’s network
  • Complete desktop management
  • IT asset discovery and inventory
  • Auditing of said services
  • Antivirus scans and virus removal

This is why many people refer to this service as “IT in a box.”

There’s also the availability of tech professionals who can be contacted at any time to address whatever problems you may be experiencing with your network. No more troubleshooting for days at a time until the issue is finally resolved.

What Is Document Management?

As we mentioned earlier, modern offices still run on paper. This is why they also depend so heavily on documentation, too. Without sound documentation practices, all that paper amounts to little more than just clutter.

With document management services, companies are able to outsource the storing, organizing, and securing of their essential documents.

Nowadays, this usually entails electronic document management services. Their digital filing cabinets make it simple – and secure – for companies to keep documents just a click away without actually having to dedicate physical space in their office to their storage.

Office personnel simply use scanners to convert their physical documents into digital versions that are then uploaded into the cloud. They can be stored as word processing files, PDFs, emails, or spreadsheets.

Then, whenever someone wants to retrieve a specific document, they only need to use a search engine and the document management system will immediately retrieve it for them.

Restricted access can even be applied to specific documents, so only certain people are able to access them.

Ready to Empower Your Company with Managed Services?

Managed services promise that your company’s office personnel can stay focused on what they do best, not on regular tasks that, although they are essential, are extremely time-consuming.

Whether it be document management services, electronic document management services, managed network services, managed print services, or some combination of the four, your company will be better empowered to do more at less cost.

If you’d like to learn more about the exciting potential of these popular services, contact us. We would be more than happy to answer any questions you have and explain how our unique services can be of help.

Topics: managed IT, managed print services, managed services

The XMC blog provides insights about office technology solutions for small businesses, enterprises, and large institutions.

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